Procure - Recruitment Portal

PROCURE OVERVIEW

With the growing demands and needs of the employment industry, H.R departments are constantly under pressure to identify, sort, track and recruit 'best-fit' candidates. Challenges in timely coordination with the 'functional' owners or Heads of Departments to assess candidates result in lost hours and, often, ideal candidates being lost to the competition.

Procure is a web-based intelligent & collaborative Recruitment System that allows HR professionals and operational managers to streamline the recruitment process by reducing the operational costs associated with traditional recruitment methods and maximize the value of the internet as a channel to attract candidates through your own website .It will deliver tangible business benefit for your organisation by rationalizing its recruitment process, reducing the time and cost of hiring, by helping you find the right candidate cost-effectively and on time.

Procure manages the process of assessing and recruiting the best talent available, allowing you to maintain your competitive edge. V recruit allows staff within your organisation to mange the recruitment process, from defining the initial requirement to appointing an applicant.

The process is as follows:

• Initiate - Agreeing and authorizing the requirement and creating job descriptions, person specifications.
• Publish - Once the requisition is approved, the vacancy can be made available on your website. Registered candidates can apply online, receive email alerts and sign up for your talent bank.
• Shortlist- Procure helps you shortlist and communicate with applicants efficiently. Pre-defined questionnaire filled in by the Applicants will streamline the short listing process. Applicants are kept up-to-date through the use of email alerts and features such as online booking diary which allows candidates to view interview schedules online and request for interview re-schedule if required.
• Offer -Procure can generate offer letters and even employment contracts.
• Reporting - The key to accountability is accurate reporting at all stages of the process. Procure provides flexible dynamic reporting to provide analysis and real time statistics, helping you manage the process and demonstrate its value to your board.

HOW PROCURE BENEFITS YOU

Procure is an End-to-End Recruitment Portal .

Reduces Costs & time to hire

• Reduces post and telecommunication costs by more than 75%.
• Less reliance on external recruitment consultants.
• Quicker access to all CV's and applications helps shortlist the best applicants.
• Inform candidates when vacancy arises.
• Filtering of candidates at the time of submission.
• Managers can access a library of job descriptions and personal specifications.
• Vacancies can be posted automatically online.
• Configurable authorisations ensure that the right checks and balances are made throughout the recruitment process.
• Comprehensive reporting lets you measure performance and analyse the results in order to support process improvement.
• The job specification library and configurable authorisation cuts time to display vacancies on your organisation's website.
• Online application provides better interaction with applicants and save re-keying of candidate information.
• Pre-defined questionnaire significantly reduces the short listing workload and time to hire.
• Candidate management features such as online interview diary and response templates help you to manage candidates through to appointments.

Increases Efficiency in managing human capital relationships

Procure module creates an efficient recruitment assistant that

• Finds better candidates faster by rapid filtering.
• Filtering of candidates at the time of submission reduces time to hire by a considerable amount.
• Eliminates double handling
• Reduces recruitment administration by more than 50%
• Increases candidate connectivity by automated communications.
• Enables hiring from client owned talent database
• Searchable database of pre-qualified talent.
• Sent Email alerts to candidate when a vacancy arises which reduces recruitment administration.
• A Powerful search engine allows you to scan the database to locate relevant people when required.

Makes information technology simple

Procure implementations have a minimal impact on the existing IT infrastructure by using existing infrastructure….

• Using existing IT infrastructure - no IT upgrades required.
• ASP delivery via the Internet, requiring only a PC and browser to access.
• Leading edge technology.
• Procure can be implemented as a stand-alone module or can be easily integrated with your organization's HRMS.

Enhances Corporate Branding

Procure further enhances a client's position as an employer of choice by…..

• Enabling online applications from your corporate website.
• Immediate acknowledgement to candidates that the application has been received.

Expands as your needs grow

Procure can provide additional features as your needs change. Additional features can be added as required.

Provides access to valuable information through reports

• Provide Audit Trail / MIS.
• Hiring managers will have access to reports through the system.
• Facility to take printouts of the reports available.

FUNCTIONALITIES

1. Candidate/Visitor portal functionalities
   The aim of Procure is to provide the applicant with a comprehensive resource in order to make the application process as smooth and transparent as possible as well as reduce queries.
   • Register, Create CV and Upload Photo
   • Search Jobs against filters such as New Openings, Department, Position or Period.
   • Receive alerts on latest openings, account active or inactive status.
   • Track application Status, Interview schedules, application history, etc.
   • Apply for available positions & unsolicited applications.
   • Fill a pre-defined questionnaire to stream line the short listing process.
   • Request for interview re-schedule online.
   • Update Profile, Skill, Knowledge and Experience.
   • Save search criteria for future use and run them to get positions list.
   • Add positions to their wish list.
   • Refer vacancies to friends or colleagues.
   • Get information on Company news, Career fairs etc.
     
2. Back -office functionalities
   Procure facilitates communication between all those involved in the recruitment process and provides tools and resources to make their jobs easier.
   1. Administration Functionalities
      1. Define User levels, permissions and privileges based on functionalities.
      2. Add/edit/delete users.
      3. Set Control Parameters such as approvals by higher level before posting vacancies and before sending offer letter.
   2. Data Entry
      1. Master entry screen to define company /locations/ admin offices, departments, positions under various departments, job description etc.
      2. Master entry screen to define Countries, preferred Institutions and Qualifications, required languages etc.
      3. Master entry screen for adding the questionnaire along with answers for auto rejection of CVs.
      4. Create Response Templates and automate responses to candidates like Application Acknowledgment, Application Rejection, Interview Call Letter, Job Offer Letter etc.
   3. Functional
      1. View applications received for user entered vacancies along with status and comments by interviewer (if any).
      2. Maintain / view application occupancy record.
      3. View applications history of candidates i.e all positions applied by the candidate with the application status and the comments by the interviewer (if any).
      4. Change status of the application to on hold, short listed, rejected or hired.
      5. Enter interview notes and interview schedules.
      6. Put reference checks to applicant profiles.
      7. Maintain email address for user accounts to define to which mail the alert should go.
      8. Set alert for latest job postings, inactive applications.
      9. Run saved search for CV's.
      10. Release /Forward application to higher levels for approval or to other users or departments.
   4. Search
      1. Search application based on various filters like status, departments, position etc.
      2. Search / Shortlist applications based on defined criteria such as Education, Educational Institutes, Experience, Nationality, Languages etc.
      3. Save Searches for future use
   5. Reports
      1. Audit trail and full history of activity.
      2. Application statistics that displays the activity with time taken for the complete processing of application.
      3. Applicant list based on status, position, country, institution etc.
      4. Daily traffic report which shows New Applications and Candidate Registrations.
      5. Applicant contact details based on status, country, vacancy.
      6. Application/profile forwarding list.
      7. Applications awaiting approval, with date & time stamps and the time taken for approving the application.